Building an Effective Remote Onboarding Program

With remote working now commonplace throughout the technology world, companies need an effective onboarding process for telecommuters. Introducing new hires to the company culture becomes difficult when they never actually visit the office. Your organization even encounters problems providing for their technology needs and ensuring the completion of necessary HR forms.


These myriad issues highlight the importance of developing an effective onboarding program encompassing your remote staff. Here are a few best practices aimed at making new employees feel engaged no matter their location. In the end, a welcoming company culture depends on a focused effort by your entire organization.


Develop an Easy to Use Online HR Portal 


Any new hire spends a portion of their first day on the job filling out multiple HR forms. Obviously, your company needs an online portal for remote workers to manage this task. Create something secure and easy to navigate, considering the private information each employee must submit. Note that third-party HR portal options exist if building an internal portal requires too many company resources.


In addition to filling out forms, ensure the company HR portal provides engaging virtual content for training and orientation. This approach requires investing in video production resources, but remember your organization probably spends less on office space, post-pandemic.


Ensure Remote Hires Have the Technology They Need to Thrive 


On their first day, each remote hire must have the necessary technology hardware and software ready to go. Your company’s IT team plays the leading role in this task. This includes the installation of all required internal applications as well as collaboration and cybersecurity tools. Provide a powerful laptop or reimburse employees for using their own hardware.


Also, provide advice for securing each remote employee’s home network, as every company’s network perimeter expanded due to telecommuting. Offer a few best practices for setting up a home office, including tips on optimizing the lighting for videoconferencing.


Regular Communication Becomes Critical 


Keeping remote employees engaged and a part of the company culture requires regular communication. Your managers need to hold daily meetings over video, while also staying connected through chat and collaboration software. They must set clear expectations for availability and scheduling, while still providing flexibility to each individual employee. Ultimately, building engagement with your remote staff becomes a critical goal, one that keeps your retention rate high.


If your business needs help building talented programming teams, connect with the experts at Developers.Net. As one of the top IT staffing agencies in the country, we provide the exceptional candidates to help your success. We also prepare remote workers to quickly become a valued member of your organization. Schedule a meeting with us to discuss your staffing plans. 

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